Constitution and Bylaws

PREAMBLE

In order to stimulate an active interest in government affairs, to increase the efficiency of political activities, to foster and perpetuate the ideals and principles of the Democratic Party, and to provide through its administration the highest degree of justice and social welfare for all the people, we do establish and associate ourselves as the Pass Democratic Club.

ARTICLE I: PURPOSE

Section 1. Promote the activities of Democratic politics and develop leadership within the community.
Section 2. Lead and assist in precinct registration and Get Out The Vote drives.
Section 3. Participate in recruiting Democratic candidates and supporting their campaigns.


ARTICLE II: MEMBERSHIP

Section 1. All the members must be registered Democrats. Only members whose current dues are paid shall be considered members in good standing and shall be allowed to vote at meetings. If under the age of eighteen (18) years, or otherwise ineligible, they shall declare their intention of so registering. A member shall be considered in good standing, if their dues are current, or have been waived due to economic hardship.
Section 2. Pass Democratic Club Members may be removed for cause in accordance with the current revision of the Bylaws, Rules, and Procedures established by the Riverside County Democratic Central Committee for the removal of its members.


ARTICLE III: SELECTING CLUB REPRESENTATIVES FOR THE CDP PRE-ENDORSEMENT CONFERENCE

Section 1. Selection of Representatives to California Democratic Party (CDP) Pre-Endorsing Conferences:

A.) Club representatives shall be allocated as follows: one representative, resident in the Assembly District and duly registered as a member of the Democratic Party of California, for each full (not a fraction thereof) 20 members in good standing registered to vote in the Assembly District who were listed on the roster submitted to Riverside County Democratic Party and to the appropriate Regional Director of the CDP no later than July 1 of the year immediately prior to the endorsing process.

B.) For purposes of this Section:

  1. Only members in good standing as of the July 1 deadline shall be included on the roster;
  2. “Member in Good Standing” shall mean a member who’s dues are current, or have been waived due to economic hardship;
  3. The status of such members shall be certified by the Club’s President, Secretary, or Treasurer; and,
  4. The Club’s representatives to any particular pre-endorsing conference be from the roster described above and that the overall list of representatives to all conferences be equally apportioned between men and women, to the extent possible.

C.) Said representatives shall be selected by majority vote of the Pass Democratic Club Executive Board. They shall inform the membership of their decision, and the reasons therefor, at the next General Membership meeting.

D.) No later than October 1, of each odd-numbered year, This Club shall inform its membership, of the process for selection as a Representative to the California Democratic Party (CDP) Pre- Endorsing Conferences, via both WEB Posting on its site and email to those members who have provided email addresses for notice purposes.

E.) In order for a member ‘s name to be submitted as one of This Club’s representatives to California Democratic Party (CDP) Pre-Endorsing Conferences, the member must submit a signed written declaration of intent to the Executive Board declaring their intent to support This Club’s endorsed candidates at the Pre-Endorsing Conferences by voting for them.

ARTICLE IV: NOMINATION AND ELECTION OF OFFICERS

Section 1. The Executive Board shall appoint a Nominating Committee of three members. This Committee shall present a slate of nominees for Officers at the October meeting. The slate of nominees shall be read at the November meetings and printed in the December newsletters. Additional nominations may be made from the floor. An election shall be held at the December meeting.
Section 2. The officers shall be as follows: President, First Vice-President of Membership, Second Vice-President of Voter Registration and Get-Out-The-Vote Drives, Recording Secretary, Correspondence Secretary and Treasurer.
Section 3. Officers must be members in good standing.
Section 4. The term of office shall be one calendar year beginning the January meeting of the next year.

ARTICLE V: DUTIES OF THE OFFICERS

Section 1. The President shall preside at all meetings of the Club and the Executive Board, sign all official documents of the Club, appoint chairpersons of Standing Committees and chairpersons of special projects, appoint the Parliamentarian, and shall be an ex-officio member of all committees, except the Nominating Committee. The President may sign checks for approved expenditure payments. The President and the Treasurer shall be custodians of official documents.
Section 2. The First Vice-President shall preside at all meetings in the absence of the President, shall be the Membership Committee Chairperson, and shall assume the Presidency in the absence of the President. The holder of this office shall maintain a list of members.
Section 3. The Second Vice-President shall preside at all meetings in the absence of the President and First Vice-President and shall be the Voter Registration Committee Chairperson, coordinating all registration and Get-Out-The-Vote Drives.
Section 4. The Recording Secretary shall keep all the minutes of the Executive Board and general membership meetings and shall be the custodian of all official documents.
Section 5. The Correspondence Secretary shall be responsible for all correspondence to entities outside the Club as directed by the President, Executive Board or Standing Committee Chairpersons.
Section 6. The Treasurer shall receive and disperse the funds of the Club and prepare all required financial documents and reports and shall pay expenditures that are authorized by the membership or the Executive Board.

ARTICLE VI: REPLACEMENT AND RECALL OF OFFICERS

Section 1. The fact of a vacancy in an elected office shall be declared by motion of the membership upon recommendation of the presiding officer. Upon recording the declaration of such vacancy, the presiding officer shall call immediately for nominations and election of a qualified member to fill that vacancy. Said nomination and election shall be held at the next regular meeting. A nominee shall be elected by written ballot by a majority vote.
Section 2. Any Pass Democratic Club officer may be recalled from her/his office by a two-thirds majority vote of the total official membership present and voting at a regular meeting of the Club, provided, however, that the number of official members present at such meeting shall represent not fewer than twenty-five percent (25%) of the total official membership of the entire Club. The motion to recall any officer shall be communicated in writing to that officer at least seven days before the meeting. The results of such a vote shall be communicated in writing to the individual concerned.
Section 3. A Club Officer may be proposed for removal for the following reasons:
A.) Absence from three membership or Executive Board meetings in a row without a valid reason.
B.) Disloyalty to the Party, such as a change in registration from Democrat or publicly advocating the election of another party’s candidate opposing a Democrat.
C.) Fraud or malfeasance, such as mismanagement of funds.
D.) Failure to perform the duties of the office to which elected.

ARTICLE VII: EXECUTIVE BOARD AND STANDING COMMITTEES

Section 1. The Executive Board shall consist of the duly elected officers, a President-appointed Parliamentarian and President-appointed chairpersons of Standing Committees. Presidential appointments will be ratified by a two-thirds majority of the elected officers.
Section 2. The Executive Board shall manage the business of the Club between regular meetings of the members.
Section 3. The Executive Board shall approve all programs for Club meetings.
Section 4. One-third (1/3) of the Executive Board membership shall constitute a quorum for transacting business.
Section 5. The Executive Board shall order an annual financial review.
Section 6. The Following shall be Standing Committees: Membership, Voter Registration, Fundraising, Communication and Media Relations, Logistics, Newsletter, Legislation, History and Spirit, and Program.

ARTICLE VIII: DUES

Section 1. The amount of annual dues shall be established by a two-thirds (2/3) vote of the members present at the regular December meeting. Dues are for the calendar year.

ARTICLE IX: MEETINGS

Section 1. Regular meetings of the Club shall be held on the third Wednesday of each month, unless a meeting is omitted by previous vote of members or by action of the Executive Board, with due and reasonable notice to the members.
Section 2. One-fifth (1/5) of the voting members of the Club shall constitute a quorum for transacting business, provided however, that at least two elected officers of the club must be present, one of whom must be either the President or a Vice-President.
Section 3. Additional or special meetings shall be scheduled by the President when necessary, or upon written request of one-third (1/3) of the total membership of the Club. Written notice or telephone notification of any additional or special meetings shall be provided to each member at least seven (7) days before such meeting, and the notice shall state the nature of the business for which the meeting is called.
Section 4. Voting privileges shall be extended only to members in good standing.
Section 5. Financial contributions to candidates and expenditures over $500.00 shall be presented to and voted on by the members at a regular or special meeting.
Section 6. Meetings shall be governed by Club By-Laws and by Robert’s Rules of Order.

ARTICLE X: OTHER PROVISIONS

Section 1. Pass Democratic Club members and officers shall be subject to the rules, regulations and jurisdiction of the Riverside County Democratic Central Committee as set forth in its Bylaws and in the standing rules of the RCDCC.
Section 2. If a conflict occurs between the Pass Democratic Club Bylaws and Riverside County Democratic Central Committee Bylaws, the language of the RCDCC Bylaws shall prevail.

ARTICLE XI: AMENDMENTS

Section 1. Amendments to these By-Laws may be enacted by two-thirds (2/3) vote of a quorum present at any regular meeting one month after the amendments are first presented for consideration at any regular meeting. Due notice must be transmitted in writing, informing members of the proposed amendments.